I. Definitions
The terms used in this Privacy Policy have the following meanings:
1. Data Controller – the entity that determines the purposes, scope, and means of personal data processing – Algomine Group Sp. z o.o., with its registered office in Warsaw (address: ul. Chłodna 51, 00-867 Warszawa), entered under number 0000889217 in the Register of Entrepreneurs of the National Court Register kept by the District Court for the Capital City of Warsaw, XIII Commercial Division, NIP: 5272952898, REGON: 388434440, with share capital of PLN 21,800, fully paid-up.
2. Cookies – IT data, particularly small text files, saved and stored on devices through which the User accesses the services available on the Website. A description of the cookies used can be found in the Cookies Policy.
3. GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, repealing Directive 95/46/EC (General Data Protection Regulation).
4. Website – the website operated and maintained by the Data Controller at https://algomine.ai.
5. User – an adult natural person using the Website.
II. Data Controller
1. The Data Controller of data collected during the use of the Website is Algomine Group Sp. z o.o..
2. Contact with the Data Controller is possible via:
a. Postal address: Algomine Group Sp. z o.o. 51 Chłodna St.,00-867 Warszawa
b. Email address: contact@algomine.ai
c. Data Protection Officer: privacy@algomine.ai
III. Purpose of the Privacy Policy
The principles contained in this Privacy Policy are intended to ensure adequate protection of the data collected by the Data Controller, including personal data. These principles apply whenever you use the Data Controller’s Website or otherwise contact the Data Controller.
The Data Controller declares that it uses and selects tools with the utmost care, based on the latest technical knowledge and professional standards, to protect personal data and other information obtained from the User.
IV. Data collected
1. When using the Website, the following data may be collected: IP addresses or other identifiers, as well as information collected through cookies or similar technologies.
2. When the User completes the contact form and/or subscribes to the Newsletter service, we collect the following personal data provided by the User:
a. name
b. surname
c. company name
d. email address
e. country
f. telephone number*
g. position*
h. industry (in which the User works)*
(* – items f to h apply to the extended contact form on the Contact page.)
3. Visitors to the Data Controller’s Website may browse it without providing the personal data listed in section 2 above.
1. Cookie Policy
2. The following types of cookies are used on the Website:
1.1. Essential cookies – necessary for the basic functioning of the Website.
1.2. Analytics cookies – help us understand how users interact with the Website (e.g., via Google Analytics or similar tools). These cookies collect data such as pages visited, time spent on the site, and location (based on IP address).
3. The User can manage or disable cookies in their browser settings at any time; however, this may affect the functionality of the Website.
4. By continuing to use the Website, the User consents to the use of cookies as described in this policy.
VI. Purpose and legal basis of data processing
1. The data collected are used for the following purposes:
a. to provide the Contact Form service, based on the necessity of data processing for the performance of a contract (Article 6(1)(b) of the GDPR);
b. to provide the Newsletter service, based on the User’s consent (Article 6(1)(a) of the GDPR);
c. for marketing purposes, including sending commercial information to an email address (verification/telephone contact may occur when necessary to provide an offer or service), based on the legitimate interest of the Data Controller (Article 6(1)(f) of the GDPR), which is the promotion of its own services and brand;
d. for statistical and technical purposes related to website administration, based on the legitimate interest of the Data Controller (Article 6(1)(f) of the GDPR), which is to ensure proper website functionality, updates, and adaptation to user needs;
e. to establish and pursue possible claims, based on the legitimate interest of the Data Controller (Article 6(1)(f) of the GDPR), which is the protection of its rights;
f. to maintain the Data Controller’s social media profiles (e.g., LinkedIn, Facebook, Instagram, TikTok), based on the legitimate interest of the Data Controller (Article 6(1)(f) of the GDPR), which is to inform Users about its activity and promote events, services, or products.
2. Providing personal data is voluntary, but necessary to use the Contact Form and/or subscribe to the Newsletter.
VII. Rights and obligations of the User in connection with the processing of personal data
1. By providing data, the User is obliged to ensure it is complete, current, and accurate.
2. The User should not provide the Data Controller with personal data of third parties. If such data is provided, the User declares that they have obtained the necessary consent to share it.
3. Each User whose personal data is processed by the Data Controller has the right to:
a. access their data,
b. rectify their data,
c. delete their data,
d. restrict the processing of their data,
e. request data portability,
f. object to the processing of their data.
4. To exercise these rights, the User should send a request including their name and email address to: contact@algomine.ai.
5. The User also has the right to lodge a complaint with the supervisory authority – the President of the Office for Personal Data Protection (2 Stawki St., 00-193 Warsaw), if they believe that their data is being processed in violation of the GDPR.
VIII. Do we transfer personal data and to whom?
1. Data may be made available to entities authorized under applicable law, including competent judicial authorities.
2. Personal data may be transferred to entities processing them on behalf of the Data Controller, such as providers of technical support (IT systems and website maintenance), accounting services, or companies within the corporate group.
IX. Transfer of data outside the European Economic Area
Since the Data Controller operates internationally, it may be necessary to transfer personal data outside the European Economic Area, particularly to companies within the capital group. In cases where such transfers are necessary, the Data Controller will implement appropriate safeguards to protect Users’ rights and freedoms.
Data transfers may occur based on:
1. A decision by the European Commission confirming an adequate level of data protection in the recipient country (Article 45(1) of the GDPR), or
2. Standard contractual clauses approved by the European Commission (Article 46(2)(c) of the GDPR).
X. Security of data collected by the Data Controller
1. The Data Controller has implemented all necessary technical and organizational measures to protect processed personal data against risks, including unauthorized access, theft, unlawful processing, alteration, loss, damage, or destruction, in accordance with GDPR requirements.
2. After the data processing period ends, the data is irreversibly deleted or anonymized.
XI. Automatic processing
1. Automated decision-making, including profiling, may occur in connection with communication or marketing activities. Data may be automatically transferred to a customer relationship management (CRM) system, enabling Algomine to analyze behavior and preferences for more personalized communication and offers.
2. If you receive information as a result of automated decision-making that is not relevant to you, you may express your position or object at any time by contacting a representative of the Data Controller.
3. If the User does not consent to automated data processing, they may contact the Data Controller directly via email at contact@algomine.ai, bypassing the forms available on the Website.
XII. Duration of personal data retention
1. Data is stored only for as long as necessary to achieve the purposes for which it was collected and, afterward, for the period required to secure or pursue claims or fulfill legal obligations (e.g., under tax or accounting laws). Further details are provided in the relevant information clauses.
2. Personal data processed for marketing purposes based on the legitimate interest of the Data Controller will be stored until the User objects.
XIII. Final provisions
1. The Website may contain links to websites operated by other entities. The Data Controller has no influence over the privacy policies of these websites and is not responsible for them. When visiting a third-party website, Users should familiarize themselves with the data protection rules applied by the administrator of that website.
2. The Privacy Policy is reviewed and updated on an ongoing basis.
3. The current version entered into force on 7 August 2025.